Sage 100: Accounts Receivable- Customer Statement Printing

1. Accounts Receivable–> Period End->Statement Printing
2. The default form code is STANDARD.  If you have customized a statement form, select the form from the drop down list.
3. If multiple copies are required, select the number of copies, and if you wish to have the copies collated.
4. You can choose how the statements are printed by selecting a sort order, typically by customer number or customer name.
5. Select the date through which you want to age the invoices.
6. If you wish to only print statements of customers with a balance greater than a certain amount, $150 for example, you should enter the amount in the “Select Statements of Customers with a Minimum Balance of” field.
7.  By default, statements will select customers with balances in the current aging category and older. If you only wish to select customers with balances 60 days and older, for example, you would select the aging category from the drop down that corresponds to 60 days. (NOTE: to review what aging categories have been established for your company, review the information in AR->Setup->Accounts Receivable Options, on the “Additional” tab.)
8. You can select the status of customers you wish to print statements for. Selecting “All” will automatically select active, temporary, and inactive customers. You may select any combination of active, temporary and inactive statuses.
9. If you wish to send statements to customers who have a zero balance, you must check the box to include them.  Note: This field is not available if an amount greater than zero is entered in the Select Statements with Minimum Balances Of field.
10. You may choose to include customers that have credit balances.  Selecting “Yes” will include credit balance customers; selecting “No” will exclude credit balance customers, and “Only” will select only those customers that have a credit balance.
11. You may select to include zero invoices for the current month only “Current Month Only”, all zero invoices “Yes”, or no zero invoices “No”. 
12. At the bottom of the Statement Printing box, you may further narrow down your collection criteria by selecting statement cycles (if various cycles have been established), by customer numbers, customer names, etc.
13. To set a message to print on the statements, select the “Message” button in the top right corner.  The “Standard” message will print on all statements.  Dunning messages, those based on the age of the account, are printed only for those customers for which you have selected the Print Dun Message check box on the Customer Maintenance Additional tab.Select OK once you have made your changes. 
14. Once all selections have been made, select print (or preview if you wish to view prior to printing.)

Share on Facebook

Tweet This Post